Timesheet

Managing Timesheets in TEQ

The Ferdia Driver App automatically tracks all working hours logged by your drivers, ensuring accurate and transparent payroll processing. As a manager, you can review, edit, approve, and send these hours to Payroll directly inside TEQ.

This guide explains how to manage timesheets efficiently.

Step 1: Open the Timesheet Overview

1. Navigate to HR → Timesheet.
2. Use the filter options to quickly locate the hours you need to review:
3. • 🏢 Department
   • 👤 Employee
   • 📅 Date range
   • 🔵 Status (New hours, Approved hours)

Step 2: Review Logged Hours

Each row shows logged time entries submitted via the Ferdia Driver App or manually added.

You can:

• 👀 View all hours for the selected employee or department
• ✏️ Edit entries (before approval or payroll submission)
• 📘 Open the change log by clicking the notepad icon to see:
• • Who edited the entry
  • When the change occurred
  • What was changed

Step 3: Approve Hours

Once the hours look correct:

1. Select one or multiple entries
2. Click Approve

Approved hours remain editable until they are sent to Payroll.

Step 4: Send Hours to Payroll

When you are ready to process salaries:

1. Filter for Approved hours
2. Select the entries
3. Click Send to Payroll

After this step:

• All hours are locked
• No further edits can be made
• The entries move to the Payroll module

Step 5: Register Missing Hours

If an employee forgot to log hours or performed additional work:

1. Click Add Hours
2. Fill in:
3. • Employee
   • Entry Type
   • Trip-ID
   • Duration
   • Notes/comments
3. Save the entry

🛠 Troubleshooting

Hours cannot be edited

• Entries already sent to Payroll are locked.
• Check the status filter to confirm.

Missing hours do not appear in the list

• Ensure the correct department or date range is selected.
• Refresh the page to load recent submissions.

Change log not visible

• Only entries that have been edited show a notepad icon.

Employee hours are not syncing from the Ferdia Driver App

• Ensure the driver completed all checkpoints in the app.
• Verify the driver is active under HR → Employees.
• Check internet connectivity on the driver’s device.

Incorrect hour types (e.g., rest vs. work)

• Edit the entry before approval.
• Ensure correct hour categories are configured under Activity Types.

Still having issues?

• Reach out to TEQ Support with screenshots and the employee name for faster assistance.