EDI Export

EDI Export – Company & Cost Center Configuration

The EDI export in TEQ supports configurable company numbers and cost centers, allowing each Business Profile to adapt export content to match its own accounting or ERP setup. This ensures cleaner integrations, consistent cost allocation, and fewer manual adjustments after export.

Step 1: Open EDI Accounting Settings

Go to Settings → Company → Billing Profile
Select the Business Profile you want to configure
Scroll to the Accounting section (EDI-related settings)

Step 2: Set the Company Number

Each Business Profile can define its own company number for EDI exports.

Locate the Company Number field
Enter the company number used in your accounting or ERP system
Click Save

This company number will now be included in all EDI export files generated for this Business Profile.

Step 3: Configure Cost Centers (R1 / R2)

The EDI export supports two configurable cost center fields:

R1 → Cost Center 1
R2 → Cost Center 2

For each field, you can choose how the value should be populated using dropdown options.

Available configuration options

🚫 No value – leaves the cost center empty in the export
🧾 Fixed value – uses the same static value for every export
🚍 Vehicle accounting code – pulls the value from the vehicle setup
🏢 Department name – exports the department name as the cost center

How to configure

In Billing Profile → Accounting, locate the R1 and R2 dropdowns
Select the desired option for each field
If Fixed value is selected, enter the value in the input field
Click Save to confirm

How the Logic Works During Export

When you run an EDI export, TEQ automatically applies the configured logic:

The Company Number is always taken from the selected Business Profile
R1 / R2 are populated based on your configuration:
- 🚍 Vehicle accounting code → taken from the vehicle assigned to the trip
- 🏢 Department name → taken from the department on the order/trip
- 🧾 Fixed value → the same value appears on all exported lines
- 🚫 No value → the field is left empty in the export file

This ensures every EDI file aligns with your internal accounting structure without manual editing.

🛠 Troubleshooting

Company number missing in export

Ensure the Company Number field is filled in for the correct Business Profile
Confirm you saved the Billing Profile after making changes

Cost centers not populated

Check the R1 / R2 dropdown selections in the Accounting section
Verify vehicle accounting codes are set if using vehicle-based logic

Wrong department appearing as cost center

Confirm the correct department is assigned to the order or trip
Check that “Department name” is selected for R1 or R2

Different Business Profiles exporting incorrect values

Make sure you configured the Accounting settings on the correct Business Profile

Still having trouble?

Contact TEQ Support with the Business Profile name, export timestamp, and a sample EDI file.